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Where does all this wonderful money come from? Conference travel grants are funded by Graduate Students’ fees and a matching grant from Office of the Chancellor . For more information, please see the conference travel grant history page.
Conference travel grants are not intended to fund, among others: research, instruction, training, classes, job interviews, or events in which participants are solely from UCR. Workshops are not eligible.
What expenses are not covered? Among other ineligible expenses, conference travel grants will not cover meals costing more than $30 per day, memberships in professional associations, tuition, phone calls, presentation materials, or other incidental expenses.
Why do you ask about outside funding? Outside funding is taken into account to ensure that nobody receives more from all sources than they actually spent. The application asks me to specify the type of outside funding that I expect to receive. How do I know what the terms matching "fixed amount," "matching grant," and "balance of expenses" mean? Fixed amount means that your department, advisor, or some other award pays a set amount regardless of the amount of your GSA conference travel grant award. Matching grant means that your department or advisor will provide an amount of funding equal to that of your GSA conference travel grant award. Balance of expenses means that your department of advisor will pay the remaining balance of your expenses after receipt of your GSA conference travel grant award. My advisor/department is fronting money for my expenses, but I have to pay them back. Am I still eligible? Conference travel grants do not fund professors or departments. Only expenses incurred by a student are eligible for reimbursement. This includes the sharing of accomodations or travel. You must document on every appplication what amount was paid by each student. Conference travel grants cannot reimburse students for amounts that they did not pay.
I am attending but not presenting. Does that make a difference? Attendees are responsible for the majority of their funding. GSA conference travel grants will normally cover up a small amount, but the amount of awards will depend on the number of completed applications in a given month. How are the awards calculated? Each quarter the
conference travel grant committee decides on a maximum award per student
per conference. The amounts vary by the location of the conference with
local conferences receiving less that international conferences. These
caps determine the maximum amount that can be reimbursed, and expenses
lower than the cap are reimbursed in full. The cap may be lowered for
any particular month depending on the number of applicants. Applicants
are notified how much they can expect to receive from the conference
travel grant program shortly after the application due date has passed.
Conference travel grants are not intended to be your primary funding source. Always check first with your thesis advisor and department to see if there are funds available to offset your travel costs. Departments often match the amount we award you, or will give you a set dollar amount. Remember, you are required to report outside funding on your mini-grant application and to follow your department's policies regarding travel reimbursement. Reimbursements cannot be over 100%.
What if I want to appeal a conference travel grant committee decision? Applicants who are denied funding will receive a letter indicating the reason they were denied. You may appeal an award amount or appeal the decision to decline by writing a letter to the committee explaining why you feel you deserve to have your application re-evaluated. This letter must be received by the committee within 30 days of receiving your check or letter of decline. The conference travel grant committee will re-evaluate your application at the next meeting and issue a new decision. You will be notified of this decision by letter or email. If you are still unhappy, you may appeal a second time. Once again, this appeal must be submitted in writing within 30 days of notification of the committee decision concerning the first appeal. You are limited to two appeals. What if I have more questions? If you need further assistance or would like to know more about the conference travel grant committee, please contact us at (951) 827-3740 or send us an email at gsagrant@yahoo.com. |
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