UCR Graduate Student + GSA + Conference = $$$
The GSA Conference Travel Grant Program administers two conference travel awards:
- GSA-Chancellor’s Conference Travel Award: this award is supported through the GSA referendum and matching funds from the Chancellor.
- GSA-Grad Division Conference Travel Fellowship: this fellowship is administered through the GSA and funded through Grad Division.
GSA provides conference travel grants only to fee paying graduate students currently attending the University of California Riverside.
Region Caps Per Conference starting for July 1, 2018 TravelEffective beginning with July 1, 2018 travelers, the following terms and conditions are applied to the Conference Travel Grant. The Annual GSA travel grant cap per person for 2018-2019 is $1,400.00. These caps are re-evaluated monthly based on available funding for the rest of the year.
|Region||Region Definition||Max Award
|Maximum Annual Total||$1400.00|
|West||CA, OR, WA, NV, AZ, UT, ID, MT, WY, CO, & NM||$400.00
|Continental||Midwest, East Coast, AK, Canada, HI, PR, & MX||$500.00
|International||Outside of the continent that you depart from and return to.||$700.00
Effective January 1, 2019, the mileage reimbursement rate for automotive travel is $.58 cents/mile.
Deadlines for conference travel grant applications (2018/2019)
|Month of Conference End Date||Deadline (1 pm)|
|July 2018||June 1 (Friday)|
|August 2018||July 2 (Monday)|
|September 2018||August 1 (Wednesday)|
|October 2018||September 4 (Tuesday)|
|November 2018||October 1 (Monday)|
|December 2018||November 1 (Thursday)|
|January 2019||December 3 (Monday)|
|February 2019||January 7 (Monday)|
|March 2019||February 1 (Friday)|
|April 2019||March 1 (Friday)|
|May 2019||April 1 (Monday)|
|June 2019||May 1 (Wednesday)|
Deadlines are subject to change to the following business day if the deadline falls on a UCR legal holiday.
How to Apply
Download the Conference Travel Grant Application. Fill out the application and return it to the GSA office by 3:00 PM of the application deadline. The application deadlines are listed above. Once your application has been processed, you will receive a letter confirming your application status that will state what supplemental application material still need to be submitted and other information for travel will be attached as well. For more details please see the GSA Conference Travel Grant Reimbursement Guide.
Submit the completed recommendation form from your adviser.
Step Two (post conference):
Submit to GSA all supplemental application materials in person. Materials due 7 working days after the last day of the conference.
- A signed conference travel grant expense form.
- All original receipts and boarding passes (including those to be reimbursed by other sources) must be submitted to the GSA Conference Travel Grant Coordinator.
- Proof of attendance (such as conference badge or letter from conference confirming your attendance)
- Signed Personal Vehicle Use Form if requesting mileage.
- For presenters:
- Proof of Acceptance in the conference. If you are not the first author, proof that you are the primary presenter.
Once your application is processed, the receipts will be made available to your home department. NO RECEIPTS SHOULD BE PROCESSED BY YOUR HOME DEPARTMENT UNTIL WE HAVE FINISHED PROCESSING YOUR RECEIPTS IN iTRAVEL.
Paperless system testing
We are currently seeking 10 volunteers to test our online, paperless system. Volunteers would follow the steps above to submit a hard copy application and additionally complete the entire travel grant process online. If interested, please email Judit Palencia Gutiérrez, travel grant coordinator (email@example.com).
- Application Forms
- Advisor’s Recommendation Form
- Expense Forms
- Travel and Accommodations
Applicants who are denied funding will receive a letter indicating the reason they were denied. You may appeal an award amount or appeal the decision to decline by writing a letter to the committee explaining why you feel you deserve to have your application re-evaluated. This letter must be received by the committee within 30 days of receiving your reimbursement or letter of decline. The committee meets the first Tuesday of the month. The conference travel grant committee will re-evaluate your application at the next meeting and issue a new decision. You will be notified of this decision by letter or email. If you are still unhappy, you may appeal a second time. Once again, this appeal must be submitted in writing within 30 days of notification of the committee decision concerning the first appeal. You are limited to two appeals.
Submit all appeals in person to the GSA Office or to firstname.lastname@example.org.
Contact your CTG Officer
Conference Travel Grant Coordinator: Judit Palencia Gutiérrez
Tel: (951) 827-3141